Your trail, buddy: Home » About HATDS » Getting Involved » At Each Dance

Help Needed at Each Dance

Untitled document

The easiest way to make a big difference is to help at a dance. Here are short descriptions of each job; detailed instructions will be provided to those who actually volunteer.

To volunteer, email the board at board@hatds.org.

Must sign up in advance:

Can be filled the night of the dance:

Dance Manager

Responsible for:

  • Reminding other volunteers in advance.
  • Having keys to the door, closet, and sound cabinet (or making sure someone brings them).
  • Having instructions for the alarm system.
  • Making sure the hall is unlocked at 7:00 and the security system turned off.
  • Turning on the lights and setting the A.C. to 65.
  • Making a record of where the chairs and tables are so that they can be returned to the normal position.
  • During the break, totaling and recording the door receipts, and paying the band and caller.
  • Making sure everything is put back.
  • Board members in attendance (especially the treasurer) will help with these tasks.

The Dance Manager, because of the nature of the duties required, gets in free.

Hall Opener

Responsible for:

  • Buying two bags of ice in advance, and arriving at 7:00.
  • Setting up table by the top of the stairs, chairs along the side, clearing the dance floor of chairs and tables.
  • Setting up water and lemonade.
  • Setting out signs outside.
  • Dance manager, board members in attendance, and others will help.

Door Manager

Responsible for:

  • Greeting people and taking money from 7:15 through the end of the first dance.
  • Getting volunteers lined up to be door greeters (until the break).

Door Greeters (rotates during the evening)

  • Sit at the admission table, greet dancers, and make sure people sign in and pay.
  • Generally sign up for small time increments (one or two dances).

Sound Tech

Sets up sound equipment at 7:00 and runs sound check around 7:30, adjusts as needed during the dance, oversees taking down and storing sound equipment after dance. This job requires training and, ideally, a one dance apprenticeship with an experienced sound tech.

Hall Closer(s)

Put everything back where it belongs. Sweep. Usually enough dancers stay and help with this.


Top